AI That Summarizes Your Meetings
Paste the transcript; get summary + action items + owner assignments in minutes. Plus supports long-recording file uploads.
Try one of these:
Ryna AI Editorial Team · Updated September 1, 2026
Atlassian's 2024 study: the average corporate worker spends 8 hours/week in meetings — and 71% of those meetings get rated 'unproductive'. The real productivity drag isn't the meeting itself; it's after: who committed to what, which decisions stuck, what's the deadline, who's the owner?
Ryna AI fixes that. Paste the meeting transcript (exportable from Google Meet, Teams, Zoom); Ryna AI returns a summary + key decisions + action items + owner + deadline table within minutes. Filter: 'marketing team's action items only', 'risks raised this quarter', 'the CEO's most-repeated concern'. Upload multiple transcripts in one chat for synthesis questions like 'common themes across the last 3 weeks of meetings'.
Supported formats: plain transcript text, Word (.docx), PDF, Otter/Fireflies/Tactiq exports. Plus required (399.99 TRY/mo); free chat handles short transcripts (5-10 min meetings) via paste. Generate parallel TR + EN summaries (critical for international teams).
Why use Ryna AI for this
Structured output: summary + decisions + action items + owners + deadlines — 10x faster than manual notes.
Filtered extraction: 'marketing team only', 'risks only', 'CEO's concerns only' — everyone gets their slice.
Multi-meeting synthesis: 'top 5 recurring themes over 3 weeks' — gold for management visibility.
Assignment table: 'Ali → Q1 report → Friday May 24'. Pasteable directly into Notion, Asana, or Jira.
Parallel TR + EN: international teams get summaries in both languages from one transcript.
Otter/Fireflies/Tactiq export support: if you use a meeting bot, upload the file and AI parses the structure.
Example prompts
Click any prompt to load it into the box above and run it right here. Each prompt is tuned for a different scenario — try them all to see how Ryna AI adapts.
How it works — step by step
- 1
Prep the transcript
Export from Google Meet, Teams, or Zoom. Otter/Fireflies/Tactiq users already have text. Otherwise transcribe the recording (Otter's free tier covers 600 min/month).
- 2
Activate Plus (for long transcripts)
Short meetings (5-10 min) work via paste on free. 30+ min meetings need file upload; Plus is 399.99 TRY/mo.
- 3
Request structured summary
'For this transcript: 5 key decisions + owners + deadlines + risk flag table'. AI returns a table, pasteable into Notion/Asana/Jira.
Example: input → output
You ask
45-min product team meeting transcript. Extract action items + owner + deadline table. Flag risks. [transcript pasted]
Ryna AI returns
ACTION ITEMS TABLE | # | Action | Owner | Deadline | Risk | |---|---|---|---|---| | 1 | Prepare mobile app v2.3 release notes | Ayşe (Product) | Wed May 28 | 🟢 Low | | 2 | Complete iOS 17 compatibility testing | Mehmet (QA) | Fri May 30 | 🟡 Medium — test device pending | | 3 | Send marketing landing page brief | Ayşe → Burak (Marketing) | Tue May 27 | 🟢 Low | | 4 | Review backend API rate limiting | Cem (Engineering) | Wed Jun 5 | 🔴 High — Ali's PTO is a dependency | | 5 | Update App Store screenshots | Burak (Marketing) | Fri May 31 | 🟡 Medium — depends on design review | KEY DECISIONS (3 main) • v2.3 release confirmed for Tuesday June 5 • Beta tester pool expanded from 50 to 200 users • 'Offline mode' prioritized in Q3 roadmap RISK NOTE: Item 4 (Cem's API rate limiting review) needs a backup engineer because Ali is on PTO May 28 - June 4. Ayşe should escalate to the CTO.
Pro tips
- Make sure the transcript has speaker names/roles — 'A: ...' is weaker than 'Ayşe (Product): ...'. AI catches ownership better with named speakers.
- First ask for the high-level map: 'how many topics, decisions, action items'. Then layer specific filters on top.
- Always request risk flags. AI catches dependencies and timing risk that humans miss in real time.
- Request table format — 'Notion-pasteable' or 'markdown table'. Paste directly into your PM tool.
- When synthesizing multiple meetings, prefix each with date + transcript — AI sequences time correctly.
- On sensitive meetings, anonymize names (Ayşe → A, Mehmet → B). Ryna AI doesn't use data for marketing, but masking is best practice.
Ryna AI vs Otter.ai Pro
| Feature | Ryna AI | Otter.ai Pro |
|---|---|---|
| Transcript generation | None — bring your own transcript, AI summarizes | Auto transcription + summary |
| Filtered extraction (team/risk/decisions) | Specific filters via chat | Limited, fixed summary template |
| Multi-meeting synthesis | 6+ meetings in one chat, recurring themes | Per-meeting, limited synthesis |
| Monthly price | Free or Plus 399.99 TRY/mo (all AI) | $10/mo (meetings only) |
Common mistakes to avoid
- ✕Pasting transcripts without speaker names — AI can't assign ownership, output is half-useless.
- ✕Saying 'just summarize' — structural requests (table + risk + filter) are 10x more useful than unstructured text.
- ✕Pasting very long meetings (90+ min) at once. Use Plus file upload, or break into 30-min chunks.
- ✕Skipping risk flagging. Most meeting issues are dependencies or timing risk — 'flag risks' surfaces them.
- ✕Skipping multi-meeting synthesis. The most valuable feature for management — 'recurring themes over 3 weeks' is a management report.
- ✕Uploading sensitive meetings with real names. Not legally required, but best practice — anonymize first.
Who this is for
Project managers, executives, EAs, sales leaders.
FAQ
Does it produce transcripts or just summarize?
Summarize only — bring your own transcript (Otter, Fireflies, Tactiq, or native exports from Google Meet/Teams/Zoom). Ryna AI doesn't do recording-to-text, but its text-to-structured-summary is very strong.
Which formats does it accept?
Plain text transcripts (paste), Word (.docx), PDF, and meeting bot exports (Otter, Fireflies, Tactiq, Grain). Plus enables file upload; free chat handles shorter transcripts via paste.
Can I analyze multiple meetings together?
Yes — upload 6+ transcripts in one chat. Synthesis questions like 'recurring themes over 3 weeks', 'unresolved issues', 'the CEO's most-voiced concerns' all work.
How accurately does it capture ownership?
Strong — if speakers are named/labeled in the transcript. 'Ayşe (Product): I'll prepare the report' assigns correctly. Without names, AI uses 'A: ...' patterns and you map post-hoc.
Are my meeting transcripts kept private?
Yes. Ryna AI doesn't use your data for marketing, doesn't sell to third parties, KVKK-compliant. For sensitive meetings, anonymizing names is still best practice.
Direct integration with Notion/Asana/Jira?
No direct API integration. Ask for 'Notion-pasteable table format' and you get a markdown table you can paste in 30 seconds.
Does it summarize in TR + EN?
Yes — in the same chat, ask 'now produce the English version, same structure'. You get parallel TR + EN. Ideal for international teams.
How long a meeting can it handle?
Practical upper bound: 90-120 min (~15-20K words). For longer, chunk into 30-min sections and ask for 'combined summary of these 3 parts'. Plus supports long document upload natively.
Related use cases
Free — dozens of daily messages
No credit card. Plus at 399.99 TRY/mo unlocks image analysis, file analysis (PDF/Word/Excel), deep thinking, web research, and assistants.