AI That Summarizes Your Meetings
Paste the transcript; get summary + action items + owner assignments in minutes. Plus supports long-recording file uploads.
Atlassian's 2024 study: the average corporate worker spends 8 hours/week in meetings — and 71% of those meetings get rated 'unproductive'. The real productivity drag isn't the meeting itself; it's after: who committed to what, which decisions stuck, what's the deadline, who's the owner?
Ryna AI fixes that. Paste the meeting transcript (exportable from Google Meet, Teams, Zoom); Ryna AI returns a summary + key decisions + action items + owner + deadline table within minutes. Filter: 'marketing team's action items only', 'risks raised this quarter', 'the CEO's most-repeated concern'. Upload multiple transcripts in one chat for synthesis questions like 'common themes across the last 3 weeks of meetings'.
Supported formats: plain transcript text, Word (.docx), PDF, Otter/Fireflies/Tactiq exports. Plus required ($12/mo, 399.99 TRY); free chat handles short transcripts (5-10 min meetings) via paste. Generate parallel TR + EN summaries (critical for international teams).
Why use Ryna AI for this
Structured output: summary + decisions + action items + owners + deadlines — 10x faster than manual notes.
Filtered extraction: 'marketing team only', 'risks only', 'CEO's concerns only' — everyone gets their slice.
Multi-meeting synthesis: 'top 5 recurring themes over 3 weeks' — gold for management visibility.
Assignment table: 'Ali → Q1 report → Friday May 24'. Pasteable directly into Notion, Asana, or Jira.
Parallel TR + EN: international teams get summaries in both languages from one transcript.
Otter/Fireflies/Tactiq export support: if you use a meeting bot, upload the file and AI parses the structure.
Example prompts
Copy any prompt below and paste into chat.rynaai.com. Each prompt is tuned for a different scenario — try them all to see how Ryna AI adapts.
How it works — step by step
- 1
Prep the transcript
Export from Google Meet, Teams, or Zoom. Otter/Fireflies/Tactiq users already have text. Otherwise transcribe the recording (Otter's free tier covers 600 min/month).
- 2
Activate Plus (for long transcripts)
Short meetings (5-10 min) work via paste on free. 30+ min meetings need file upload; Plus is $12/mo.
- 3
Request structured summary
'For this transcript: 5 key decisions + owners + deadlines + risk flag table'. AI returns a table, pasteable into Notion/Asana/Jira.
Example: input → output
You ask
45-min product team meeting transcript. Extract action items + owner + deadline table. Flag risks. [transcript pasted]
Ryna AI returns
ACTION ITEMS TABLE | # | Action | Owner | Deadline | Risk | |---|---|---|---|---| | 1 | Prepare mobile app v2.3 release notes | Ayşe (Product) | Wed May 28 | 🟢 Low | | 2 | Complete iOS 17 compatibility testing | Mehmet (QA) | Fri May 30 | 🟡 Medium — test device pending | | 3 | Send marketing landing page brief | Ayşe → Burak (Marketing) | Tue May 27 | 🟢 Low | | 4 | Review backend API rate limiting | Cem (Engineering) | Wed Jun 5 | 🔴 High — Ali's PTO is a dependency | | 5 | Update App Store screenshots | Burak (Marketing) | Fri May 31 | 🟡 Medium — depends on design review | KEY DECISIONS (3 main) • v2.3 release confirmed for Tuesday June 5 • Beta tester pool expanded from 50 to 200 users • 'Offline mode' prioritized in Q3 roadmap RISK NOTE: Item 4 (Cem's API rate limiting review) needs a backup engineer because Ali is on PTO May 28 - June 4. Ayşe should escalate to the CTO.
Pro tips
- Make sure the transcript has speaker names/roles — 'A: ...' is weaker than 'Ayşe (Product): ...'. AI catches ownership better with named speakers.
- First ask for the high-level map: 'how many topics, decisions, action items'. Then layer specific filters on top.
- Always request risk flags. AI catches dependencies and timing risk that humans miss in real time.
- Request table format — 'Notion-pasteable' or 'markdown table'. Paste directly into your PM tool.
- When synthesizing multiple meetings, prefix each with date + transcript — AI sequences time correctly.
- On sensitive meetings, anonymize names (Ayşe → A, Mehmet → B). Ryna AI doesn't use data for marketing, but masking is best practice.
Ryna AI vs Otter.ai Pro
| Feature | Ryna AI | Otter.ai Pro |
|---|---|---|
| Transcript generation | None — bring your own transcript, AI summarizes | Auto transcription + summary |
| Filtered extraction (team/risk/decisions) | Specific filters via chat | Limited, fixed summary template |
| Multi-meeting synthesis | 6+ meetings in one chat, recurring themes | Per-meeting, limited synthesis |
| Monthly price | Free or Plus $12/mo (all AI) | $10/mo (meetings only) |
Common mistakes to avoid
- ✕Pasting transcripts without speaker names — AI can't assign ownership, output is half-useless.
- ✕Saying 'just summarize' — structural requests (table + risk + filter) are 10x more useful than unstructured text.
- ✕Pasting very long meetings (90+ min) at once. Use Plus file upload, or break into 30-min chunks.
- ✕Skipping risk flagging. Most meeting issues are dependencies or timing risk — 'flag risks' surfaces them.
- ✕Skipping multi-meeting synthesis. The most valuable feature for management — 'recurring themes over 3 weeks' is a management report.
- ✕Uploading sensitive meetings with real names. Not legally required, but best practice — anonymize first.
Who this is for
Project managers, executives, EAs, sales leaders.
FAQ
Does it produce transcripts or just summarize?
Summarize only — bring your own transcript (Otter, Fireflies, Tactiq, or native exports from Google Meet/Teams/Zoom). Ryna AI doesn't do recording-to-text, but its text-to-structured-summary is very strong.
Which formats does it accept?
Plain text transcripts (paste), Word (.docx), PDF, and meeting bot exports (Otter, Fireflies, Tactiq, Grain). Plus enables file upload; free chat handles shorter transcripts via paste.
Can I analyze multiple meetings together?
Yes — upload 6+ transcripts in one chat. Synthesis questions like 'recurring themes over 3 weeks', 'unresolved issues', 'the CEO's most-voiced concerns' all work.
How accurately does it capture ownership?
Strong — if speakers are named/labeled in the transcript. 'Ayşe (Product): I'll prepare the report' assigns correctly. Without names, AI uses 'A: ...' patterns and you map post-hoc.
Are my meeting transcripts kept private?
Yes. Ryna AI doesn't use your data for marketing, doesn't sell to third parties, KVKK-compliant. For sensitive meetings, anonymizing names is still best practice.
Direct integration with Notion/Asana/Jira?
No direct API integration. Ask for 'Notion-pasteable table format' and you get a markdown table you can paste in 30 seconds.
Does it summarize in TR + EN?
Yes — in the same chat, ask 'now produce the English version, same structure'. You get parallel TR + EN. Ideal for international teams.
How long a meeting can it handle?
Practical upper bound: 90-120 min (~15-20K words). For longer, chunk into 30-min sections and ask for 'combined summary of these 3 parts'. Plus supports long document upload natively.
Related use cases
Free — near-unlimited daily messages
No credit card. Plus at $12/mo (399.99 TRY) unlocks image analysis, file analysis (PDF/Word/Excel), deep thinking, web research, and assistants.